LIBRARY ASSOCIATION OF BREVARD
BY-LAWS
Article I: Name
The name of
this Association shall be the Library Association of Brevard (LAB).
Article II: Purpose
The purposes
of this Association shall be:
1. To promote
general library interests and services, and to encourage interlibrary
cooperation
within
2. To
encourage the professional development of the membership.
3. To
cooperate with state, regional, and national organizations interested in the
promotion of
library affairs.
4. To promote
fraternal relations among librarians and those interested in library affairs.
Article III:
Membership
Section 1
Membership in
the Library Association of Brevard shall be open to any active, former, or retired
library or information center worker, library student, or other interested
party and shall be conferred upon payment of annual dues.
Section 2
Organizations
may join as non-voting members.
Section 3
(a). Honorary
membership may be conferred upon any individual who has made an outstanding
contribution to the Association, or the profession, by a majority vote of the
Executive Board. Honorary members shall be non-voting members.
(b).
Executive board may confer a lifetime membership upon Past Presidents by majority
vote.
Section 4
(a.) Annual
dues for individual members shall be ten dollars. A lifetime membership may be purchased for a
one time payment of one hundred dollars.
(b.) Annual
dues for organizations shall be twenty-five dollars.
(c.)
An institution may pay annual dues for its employees at the rate of one hundred
dollars for up to eleven members.
Additional memberships will be at the usual rate.
(d.) Honorary
members of the Association shall be exempt from payment of dues.
Section 5
Any member who
has failed to pay dues by December 31 of each year shall be considered a
delinquent member and automatically dropped from the membership roll.
Section 6
Any member
who is in arrears for dues for the current year shall not be permitted to vote
or hold office in the Association.
Section 7
(a.) The
fiscal year of the Association shall run from July 1 through June 30.
(b.) The
membership year for the Association shall be the same as the calendar year.
(c.) Annual
dues shall be payable to the Treasurer.
Article IV: Officers
Section 1
The officers
of the Association shall be a President, a Vice-president/President-elect, a
Secretary, a Treasurer, and any other officers deemed necessary.
Section 2
Nomination and election of officers
(a.) In
January a three-person Nominating Committee shall be elected by the Executive
Board at a Board meeting. Whenever possible, the Past President shall be
chairperson of the Nominating Committee.
(b.) This
committee shall prepare a slate and secure the consent of candidates for the
elective
positions. The committee shall nominate one candidate from among the general
membership
for each office that is open.
(c.) The
Nominating Committee shall make its report to the Executive Board at a Board
meeting. The names of the nominees shall be announced to the membership. This
may be done by direct mail to the members and/or by publication in the
Newsletter of the Association. At the meeting held in March or April additional
nominations may be taken from the floor, provided that the consent of the
nominee has been previously obtained. If there are no further nominations, the
slate as presented shall be voted on by those members present. If there are
nominations from the floor, the officers shall be elected by mail at least one
month prior to the annual banquet. Only members in good standing shall be able
to vote or run for office.
Section 3
Duties of officers
(a.) The
President shall preside over all meetings of the Association and the Executive
Board, and shall conduct the business of the Association. The President shall
appoint all committees of the Association.
(b.) The
Vice-president/President-elect shall act for the President upon request or in
the case of the absence of the President. The Vice-president/President-elect
shall be the Program Chairperson. The Vice-president/President-elect shall
succeed to the office of President.
(c.) The
Secretary shall keep a complete file of the records of the proceedings of all
meetings of the Association and the Executive Board, shall maintain the Association’s
archives, and shall carry on the correspondence of the club.
(d.) The
Treasurer shall be responsible for handling the Association’s funds, keeping
itemized records of receipts and expenditures, and all other associated
activities. The Treasurer shall disburse the monies of the Association upon the
approval of the Executive Board. An annual audit of the Treasurer’s books shall
be made by a committee of at least three individuals appointed by the
President. Ineligible appointees to the Audit Committee will be those Board
members who had access to the Association’s bank accounts in the fiscal year
under consideration. All funds and records of the Association shall be
transferred to the newly elected Treasurer within thirty (30) days after the
end of the fiscal year.
Section 4
Term of office
All officers
of the Association shall be elected for one year, or until their successors are
elected and qualified, their terms of office to commence on July 1st. No
elective officers shall serve more than three consecutive terms in the same
office.
Section 5
Vacancies
Vacancies in
office shall be filled by the Executive Board for the unexpired portion of the
term of office, except in the case of a vacancy in the Presidency, which shall
be filled by the Vice-President/President-Elect. A new
Vice-President/President-Elect shall be elected by the membership at the
earliest opportunity, should that position become vacant.
Article V: Meetings
Section 1
There shall
be a minimum of three meetings of the Association per year, one of which shall
be in March or April (see Article IV, Sec. 2(c)) and one of which shall be the
annual banquet.
(a.) Times
and places of meetings shall be determined by the Executive Board.
(b.) Business
matters of the Association shall be conducted at all meetings with the
exception of the annual banquet.
Section 2
The
Association shall sponsor at least one workshop or roundtable per year.
Article VI: Executive Board
Section 1
The Executive
Board shall consist of the duly elected officers of the Association, the
Immediate Past-President, and the Membership Chairperson and Newsletter Editor,
who shall be appointed by the President.
Section 2
The
administration of the affairs of the Association shall be vested in the
Executive Board.
Section 3
Meetings
(a.) The
Executive Board shall meet prior to each meeting of the Association. Special
meetings
may be called by the President.
(b.) A quorum
for the Board shall be at least one-half of the members.
Article VII: Committees
Section 1
Standing
committees may be established by the Executive Board. The name, purpose, and
size of the committee shall be specified at the time it is established. The chairperson
and other members of each committee will be named by the President of the
Association.
Section 2
Ad hoc
committees may be established by the President of the Association as needed.
Section 3
Any committee
may be discontinued or declared inactive by the Executive Board.
Article VIII: Dissolution
of the Association
In the event
the Library Association of Brevard is dissolved, all monies in the treasury,
after current bills are paid, shall be given to an organization designated by a
majority vote of members present at the final meeting.
Article IX: Official
Publications
(a.) There
shall be a newsletter of the Association, with an Editor appointed by the
President.
(b.) A
Membership Directory shall be compiled and distributed to all members by the
March or April meeting.
Revised
4/1/09
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