LIBRARY ASSOCIATION OF BREVARD

BY-LAWS

Article I: Name

The name of this Association shall be the Library Association of Brevard (LAB).

Article II: Purpose

The purposes of this Association shall be:

1. To promote general library interests and services, and to encourage interlibrary cooperation
within Brevard County.

2. To encourage the professional development of the membership.

3. To cooperate with state, regional, and national organizations interested in the promotion of
library affairs.

4. To promote fraternal relations among librarians and those interested in library affairs.

Article III: Membership

Section 1

Membership in the Library Association of Brevard shall be open to any active, former, or retired library or information center worker, library student, or other interested party and shall be conferred upon payment of annual dues.

Section 2

Organizations may join as non-voting members.

Section 3

a. Honorary membership may be conferred upon any individual who has made an outstanding contribution to the Association, or the profession, by a majority vote of the Executive Board. Honorary members shall be non-voting members.

b. Executive board may confer a lifetime membership upon Past Presidents by majority vote.

Section 4

(a.) Annual dues for individual members shall be ten dollars.

(b.) Annual dues for organization members shall be twenty-five dollars.

(c.) Honorary members of the Association shall be exempt from payment of dues.

Section 5

Any member who has failed to pay dues by December 31 of each year shall be considered a delinquent member and automatically dropped from the membership roll.

Section 6

Any member who is in arrears for dues for the current year shall not be permitted to vote or hold office in the Association.

Section 7

(a.) The fiscal year of the Association shall run from July 1 through June 30.

(b.) The membership year for the Association shall be the same as the calendar year.

(c.) Annual dues shall be payable to the Treasurer.

Article IV: Officers

Section 1

The officers of the Association shall be a President, a Vice-president/President-elect, a Secretary, a Treasurer, and any other officers deemed necessary.

Section 2 Nomination and election of officers

(a.) In January a three-person Nominating Committee shall be elected by the Executive Board at a Board meeting. Whenever possible, the Past President shall be chairperson of the Nominating Committee.

(b.) This committee shall prepare a slate and secure the consent of candidates for the elective
positions. The committee shall nominate one candidate from among the general membership
for each office that is open.

(c.) The Nominating Committee shall make its report to the Executive Board at a Board meeting. The names of the nominees shall be announced to the membership. This may be done by direct mail to the members and/or by publication in the Newsletter of the Association. At the meeting held in March or April additional nominations may be taken from the floor, provided that the consent of the nominee has been previously obtained. If there are no further nominations, the slate as presented shall be voted on by those members present. If there are nominations from the floor, the officers shall be elected by mail at least one month prior to the annual banquet. Only members in good standing shall be able to vote or run for office.

Section 3 Duties of officers

(a.) The President shall preside over all meetings of the Association and the Executive Board, and shall conduct the business of the Association. The President shall appoint all committees of the Association.

(b.) The Vice-president/President-elect shall act for the President upon request or in the case of the absence of the President. The Vice-president/President-elect shall be the Program Chairperson. The Vice-president/President-elect shall succeed to the office of President.

(c.) The Secretary shall keep a complete file of the records of the proceedings of all meetings of the Association and the Executive Board, shall maintain the Association’s archives, and shall carry on the correspondence of the club.

(d.) The Treasurer shall be responsible for handling the Association’s funds, keeping itemized records of receipts and expenditures, and all other associated activities. The Treasurer shall disburse the monies of the Association upon the approval of the Executive Board. An annual audit of the Treasurer’s books shall be made by a committee of at least three individuals appointed by the President. Ineligible appointees to the Audit Committee will be those Board members who had access to the Association’s bank accounts in the fiscal year under consideration. All funds and records of the Association shall be transferred to the newly elected Treasurer within thirty (30) days after the end of the fiscal year.

Section 4 Term of office

All officers of the Association shall be elected for one year, or until their successors are elected and qualified, their terms of office to commence on July 1st. No elective officers shall serve more than three consecutive terms in the same office.

Section 5 Vacancies

Vacancies in office shall be filled by the Executive Board for the unexpired portion of the term of office, except in the case of a vacancy in the Presidency, which shall be filled by the Vice-President/President-Elect. A new Vice-President/President-Elect shall be elected by the membership at the earliest opportunity, should that position become vacant.

Article V: Meetings

Section 1

There shall be a minimum of three meetings of the Association per year, one of which shall be in March or April (see Article IV, Sec. 2(c)) and one of which shall be the annual banquet.

(a.) Times and places of meetings shall be determined by the Executive Board.

(b.) Business matters of the Association shall be conducted at all meetings with the exception of the annual banquet.

Section 2

The Association shall sponsor at least one workshop or roundtable per year.

Article VI: Executive Board

Section 1

The Executive Board shall consist of the duly elected officers of the Association, the Immediate Past-President, and the Membership Chairperson and Newsletter Editor, who shall be appointed by the President.

Section 2

The administration of the affairs of the Association shall be vested in the Executive Board.

Section 3 Meetings

(a.) The Executive Board shall meet prior to each meeting of the Association. Special meetings
may be called by the President.

(b.) A quorum for the Board shall be at least one-half of the members.

ArticleVII: Committees

Section 1

Standing committees may be established by the Executive Board. The name, purpose, and size of the committee shall be specified at the time it is established. The chairperson and other members of each committee will be named by the President of the Association.

Section 2

Ad hoc committees may be established by the President of the Association as needed.

Section 3

Any committee may be discontinued or declared inactive by the Executive Board.

Article VIII: Dissolution of the Association

In the event the Library Association of Brevard is dissolved, all monies in the treasury, after current bills are paid, shall be given to an organization designated by a majority vote of members present at the final meeting.

Article IX: Official Publications

(a.) There shall be a newsletter of the Association, with an Editor appointed by the President.

(b.) A Membership Directory shall be compiled and distributed to all members by the March meeting.

Revised 4/4/07

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